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Extenuating Circumstances

We recognise that from time to time you may experience personal circumstances that will make it difficult for you to attend class or submit your assessments on time, but we are here to help make this process as easy as possible.

Extenuating Circumstances

Extenuating circumstances (EC) and personal matters that may impact your learning. If something arises that is unforeseen and short term that means you are unable to attend university or submit assessments, you may be eligible for extenuating circumstances.

 


 

Updates to the Extenuating Circumstances (EC) Policy for the 2023/24 academic year

You can now submit an EC application for a maximum of two assessment submissions in any semester by ‘self-certifying’ and therefore without further evidence for an extension of up to seven calendar days for course work or to defer an exam to the resit period; self-certification will not be accepted if you wish to defer coursework.

In order to self certify, you must submit an EC claim in the usual way. Any additional applications or to request to defer a course work assessment must be supported by evidence as outlined in Annex A of the EC Policy. 

For more information, click here.

 


 

How to apply for Extenuating Circumstances 

We understand that this can be difficult and sensitive process, but our trained Academic Advice Team have put together some tips to help with the process. It is important to remember that EC is an evidence-based process: no evidence means no EC will be accepted.

  1. Read and understand the University's Extenuating Circumstances process. Make sure the reason for which you are applying is covered by the process.

  2. Decide whether you would like to apply for an extension or a deferral.

  3. Begin to gather evidence. Remember that medical evidence may come with a waiting time 

  4. Book an appointment with the Advice Service using the online form below for support with preparation, evidence gathering, and at any meetings you may attend. 

  5. If the Extenuating Circumstances for which you are applying is causing significant stress. you can contact the Student Hub for pastoral and welfare support. 

 


 

Useful documents

Further details and guidance regarding the University’s extenuating circumstances policy and procedural guidelines, as well as the submission form can be found below or can be obtained from the Student Hub.

  • Medical evidence template

  • Extenuating circumstances form

  • Extenuating circumstances policy

If you are experiencing difficulties that are not covered by the extenuating circumstances procedure, please contact the Student Hub who will be able to advise you.
 


 

Book an appointment with one of our academic caseworkers

Please email suadvice@solent.ac.uk to arrange an appointment with one of our trained Academic Caseworkers.

Our Academic Advice service and Solent Students' Union cannot support with mental health or wellbeing requests in any capactiy. We can only signpost or direct you to resources or services available with the University. For more details about resources for wellbeing information and support, both externally and within the University, please visit the Solent University Student Hub page.

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Solent Students’ Union
East Park Terrace
Southampton
SO14 0NF

Email: students.union@solent.ac.uk

Charity number: 1153350

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