Annual General Meeting (AGM)
Join us for the Annual General Meeting of the Solent Students' Union—an event that shapes the future of student representation and campus life. Have your voice heard on the issues that matter to you most! This is the biggest meeting of the year and a chance for all students to flex their democratic rights! Raise motions (any changes big or small that you would like to happen to improve student life) and vote to help shape the future for Solent students!!!
AGM 2025 TIMELINE
The upcoming AGM is a pivotal occasion in our academic calendar that touches upon several key aspects of union activity and governance, including:
Check out AGM 2025 minutes here!
Previous AGM minutes here!
See all 2025 AGM documents below!
If there are any changes or additions you feel are needed to any of the motions, you can complete the amendment form below. Please be specific in the amendment you would like to make. Amendments must be submitted by 4pm on Tuesday 15th April 2025.
Submit an amendment here!
Contact Us
Should you have any queries regarding the AGM, wish to add an item to the agenda, or require any further information, please feel free to reach out to student.voice@solent.ac.uk
We look forward to seeing you at the AGM and hearing your invaluable input which is essential in driving the Students' Union forward.
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Let your voice led the way to a better campus life. Save the date and be there!
FAQ
Why is AGM important?
The AGM isn't just a meeting; it's a democratic process that thrives on student involvement. By attending, you ensure that:
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Your Voice is Heard: Engage with leadership and raise the topics that impact your campus experience.
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Informed Decisions are Made: Understand the inner workings of your union and contribute to the dialogue that shapes its policies and direction.
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You Influence Leadership: Vote in the elections and help select the individuals who will make pivotal decisions on behalf of the student community.
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Transparency is Upheld: Reviewing the financial report helps maintain an open and trustworthy union that represents your interests.
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New Ideas Flourish: Propose fresh initiatives or voice concerns—this is your platform to introduce change.
What happens at an AGM?
Normally, votes are taken on different agenda items that have been proposed prior to the meeting. An example agenda can be found below:
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Voting to ratify the minutes from the previous AGM.
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Report from the Board of Trustees
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Voting to approve the Union's financial accounts for the previous financial year.
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Voting to formally appoint auditors for the next financial year.
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Voting to affirm the Unions’ affiliations.
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Student Motion – suggested to created change!
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Presentation from the current officer team.
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Questions from members present.
Other agenda items can be proposed before the AGM by emailing hannah.piatkiewicz@solent.ac.uk up toone week prior to the meeting.
Who can attend AGM?
Any current student can attend AGM and vote!
What to do if you can’t go?
If you cannot attend AGM in-person, you can send someone to vote on your behalf, this is called proxy voting. If you wish to submit a proxy vote, fill out the below.
If you want to use a proxy vote but do not have someone to vote for you make sure you tick the box “I consent for Solent Students’ Union to find a proxy voter on my behalf”. We will find a student representative on your behalf, who we will get you in contact with.
Voting by proxy means you either trust the person to vote how you would, or you have given them your votes in advance.
Fill out your Proxy Vote Form here!
What is quoracy?
Quoracy is the number of students that must attend the meeting so that the meeting can officially start, and voting can begin. We must have 50 students in attendance to reach quoracy. If we have not meant quoracy by the scheduled time of the meeting we will wait 15 mins to reach quoracy or end the meeting.
What is a Motion?
A motion is a way to have your say in what important change needs to happen in the Union and the University. It is your chance to put forward change you want to see implemented.
Please see the motions that have been submitted by Solent students for our 2025 AGM!
View all previous AGM docs here
Contact Us
Should you have any queries regarding the AGM, wish to add an item to the agenda, or require any further information, please feel free to reach out to hannah.piatkiewicz@solent.ac.uk We look forward to seeing you at the AGM and hearing your invaluable input which is essential in driving the Students' Union forward.
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Let your voice lead the way to a better campus life. Save the date and be there!