Extenuating circumstances (EC) and personal matters that may impact your learning. If something arises that is unforeseen and short term that means you are unable to attend university or submit assessments, you may be eligible for extenuating circumstances.
Updates to the Extenuating Circumstances (EC) Policy for the 2022/23 academic year
You can now submit an EC application for a maximum of one assessment date in any semester by ‘self-certifying’ and therefore without further evidence for an extension of up to seven calendar days for course work or to defer an exam to the resit period; self-certification will not be accepted if you wish to defer coursework.
The claim must meet the University’s published criteria for extenuating circumstances and be submitted in the usual way. This means that you can apply for extensions to assessments or to defer more than one exam, provided they were due on the same date. Any additional applications or to request to defer a course work assessment must be supported by evidence as outlined in Annex A of the EC Policy.
For more information, click here.
How to apply for Extenuating Circumstances
We understand that this can be difficult and sensitive process, but our trained Academic Advice Team have put together some tips to help with the process. It is important to remember that EC is an evidence-based process: no evidence means no EC will be accepted.
Read and understand the University's Extenuating Circumstances process. Make sure the reason for which you are applying is covered by the process.
Decide whether you would like to apply for an extension or a deferral.
Begin to gather evidence. Remember that medical evidence may come with a waiting time
Book an appointment with the Advice Service using the online form below for support with preparation, evidence gathering, and at any meetings you may attend.
If the Extenuating Circumstances for which you are applying is causing significant stress. you can contact the Student Hub for pastoral and welfare support.
Extenuating Circumstances panel dates
Further details and guidance regarding the University’s extenuating circumstances policy and procedural guidelines, as well as the submission form can be found below or can be obtained from the Student Hub.
If you are experiencing difficulties that are not covered by the extenuating circumstances procedure, please contact the Student Hub who will be able to advise you.
Book an appointment with one of our academic caseworkers
Please email email@example.com to arrange an appointment with one of our trained Academic Caseworkers.
Our Academic Advice service and Solent Students' Union cannot support with mental health or wellbeing requests in any capactiy. We can only signpost or direct you to resources or services available with the University. For more details about resources for wellbeing information and support, both externally and within the University, please visit the Solent University Student Hub page.