FAQ 

What is an AGM? 

 

The Annual General Meeting (AGM) is a meeting that happens every year where you can get the full picture of what the Union has done this year and put forward motions to get change. 

 

Why is AGM important?

 

The AGM isn't just a meeting; it's a democratic process that thrives on student involvement. By attending, you ensure that: 

  • Your Voice is Heard: Engage with leadership and raise the topics that impact your campus experience. 

  • Informed Decisions are Made: Understand the inner workings of your union and contribute to the dialogue that shapes its policies and direction. 

  • You Influence Leadership: Vote in the elections and help select the individuals who will make pivotal decisions on behalf of the student community. 

  • Transparency is Upheld: Reviewing the financial report helps maintain an open and trustworthy union that represents your interests. 

  • New Ideas Flourish: Propose fresh initiatives or voice concerns—this is your platform to introduce change. 

 

What happens at an AGM? 

 

Normally, votes are taken on different agenda items that have been proposed prior to the meeting. An example agenda can be found below: 

  • Voting to ratify the minutes from the previous AGM. 

  • Report from the Board of Trustees 

  • Voting to approve the Union's financial accounts for the previous financial year. 

  • Voting to formally appoint auditors for the next financial year. 

  • Voting to affirm the Unions’ affiliations. 

  • Student Motion – suggested to created change! 

  • Presentation from the current officer team. 

  • Questions from members present. 

Other agenda items can be proposed before the AGM by emailing hannah.piatkiewicz@solent.ac.uk up to one week prior to the meeting. 

 

Who can attend AGM? 

 

Any current student can attend AGM and vote! 

 

What to do if you can’t go? 

 

If you cannot attend AGM in person, you can send someone to vote on your behalf; this is called proxy voting. If you would like to submit a proxy vote, please fill out the form below.

If you want to use a proxy vote but do not have someone to vote for you, make sure you tick the box “I consent for Solent Students’ Union to find a proxy voter on my behalf”. We will find a student representative on your behalf, who we will get you in contact with.  

Voting by proxy means you either trust the person to vote how you would or you have given them your votes in advance.

 

Fill out your Proxy Vote Form here!

 

What is quoracy? 

 

Quoracy is the number of students that must attend the meeting so that the meeting can officially start, and voting can begin. We must have 50 students in attendance to reach quoracy. If we have not meant quoracy by the scheduled time of the meeting, we will wait 15 mins to reach quoracy or end the meeting.  

 

What is a Motion? 

 

A motion is a way to have your say in what important change needs to happen in the Union and the University. It is your chance to put forward the change you want to see implemented.

A motion can be whatever you want to change or add to the Union. Do you want more events on campus – MOTION. Do you want better help with accommodation issues – MOTION. Do you want microwaves on campus – MOTION!!

Please see the motions submitted by Solent students for our 2025 AGM!

 

Please get in touch with student.voice@solent.ac.uk if you have any questions. The final motions need to be submitted by 3rd March 2026.