Welcome to your Finance Hub!
Here you can learn everything about handling your funds and raising money for your society!
Q&As
Before making any purchases, please make sure you are familiar with your Finance Policy.
If you want further clarification, refer to the commonly asked questions below. Further queries can be directed to su.finance@solent.ac.uk
In the SU account, where its protected.
8.1 Societies are not permitted to hold funds in external bank accounts.
8.2 All funds must be held by the Union on behalf of societies.
8.4 Societies are not insured to carry or store cash.
Our Finance Team handles all society funds, and your Treasurer ensures the society’s spending remains sustainable throughout the year.
All financial decisions must be signed off by the Treasurer before any purchases are made. The SU team then handle all relevant transactions and reimbursements.
We strongly encourage Treasurers to maintain an up‑to‑date expenses log. This helps track spending, supports informed decision‑making, and makes it easier to plan ahead for future events and activities.
If your committee ever needs guidance on managing your budget or planning society spending, the Membership Team is always happy to help.
8.7 It is the responsibility of the treasurer to ensure all expenditure is within the society’s available funds so that their account will not go overdrawn.
8.8 Society accounts will not be allowed to go overdrawn by the Finance Department.
To make payments directly from your society funds, contact our finance department at su.finance@solent.ac.uk with your request
If you have spent your personal money on the societies behalf, you can claim it back from your society funds. To do so complete the Reinbursement Request form above. You must provide a copy of the reciept or invoice
A reminder!
9.5 The Finance Department will not process any payments if there are insufficient funds.
9.3 Committee members cannot authorise their own requests. They must be approved by another committee member.
8.6 Expenditure must be on goods or services that benefit the society’s membership.
Possible options include:
Charging for membership
Fundraising
Ticketing
Sponserships
Additional Funding